Coworking Space Etiquette: Best Practices in Shared Workspaces
If you've found your way to this article, you're probably discovering the world of coworking spaces. Coworking spaces have transformed modern workplaces, providing flexible working solutions for the digital nomad, the budding entrepreneur, and even established businesses looking for a change. These shared environments promote innovation, collaboration, and community, which can be difficult to achieve in traditional offices.
Now, these shared spaces are exciting, but there's a certain coworking space etiquette to keep in mind. It's all about making sure everyone enjoys the space without stepping on each other's toes. Keep reading for some best practices to make sure everyone's shared workspace experience is top-notch.
1. Respect the Space
Treat a coworking space like it’s your second home, even if it’s a shared environment like other public spaces. Keeping the workspace clean and organised is crucial when maintaining a welcoming and productive environment. Remember that the space is not exclusively yours, so avoid leaving personal items lying around, clean up after yourself, and dispose of waste properly. A simple act like keeping your desk tidy can make a massive difference.
2. Noise Control
Everyone has their preferred work soundtrack, from podcasts to playlists, but remember that a coworking space is a shared environment. Consider using headphones and have your phone conversations in designated areas orprivate offices. It's all about striking a balance and ensuring everyone can focus.
3. Privacy Matters
When you're in a coworking space, show respect for others by upholding privacy. Keep personal space and boundaries in mind rather than looking at others' screens or accidentally overhearing private conversations. This etiquette, which is essential for a shared office space, fosters trust and openness among coworkers.
4. Meeting Room Decorum
Want to book meeting rooms? It's always a good practice to reserve it in advance. Stick to the time you've allocated to ensure everyone gets their turn, and always leave the room as you found it. This not only shows professionalism but also respect for others.
5. Be Considerate of Others
As a part of the nature of shared workspaces, you’ll find plenty of different working styles. To keep peace in your coworking space, understand and respect these different styles. Everyone has their unique working rhythm, so acknowledge this and appreciate the work ethics of those around you (and avoid commenting about them).
6. Communicate Clearly
Good communication is crucial, whether in conventional offices or coworking spaces. In coworking spaces, transparent and respectful communication is essential for discussing shared resources, potential collaborations, or day-to-day interactions. Remember, working remotely does not equate to working in isolation.
7. Network, But Don't Disturb
Networking is one of the benefits of coworking spaces, but shared office space etiquette extends to this area, too. While meeting like-minded professionals and building connections is beneficial, avoid disturbing others. Not everyone may be open to sudden interruptions, so be considerate and find the appropriate time to interact with your coworking neighbours.
8. Follow the Rules
Every space has its own coworking rules, often including specific aspects of coworking space etiquette. Understand and follow these rules as they exist to maintain a productive and friendly atmosphere for all members.
9. Be Tech Considerate
In today's digital age, we're all connected to some device. But in a shared space, it's vital to be aware of the potential noise and distractions they might cause. Muting unnecessary notifications and using headphones for video calls can make a world of difference (and keep things harmonious for all).
10. Share the Amenities
Shared workspaces often provide printers, coffee machines, and kitchen facilities. When using these, always keep shared office space etiquette in mind. Avoid monopolising these facilities and always leave them clean and ready for the next person. And while enjoying your cups of coffee, clean up after yourself.
11. Join Your Community
Coworking spaces foster a sense of community, not just work. Attend events and socials if comfortable, but respect others' choices. At coworking spaces, you get the chance to connect with people who share similar interests and broaden your professional network, so take advantage of it!
12. Be Aware of Your Surroundings
One of the most pivotal tips in coworking space etiquette is maintaining awareness of your surroundings, especially in open and shared workspaces. For instance, if someone is on an important call or deeply focused on their work, be mindful of your actions to avoid distracting them.
13. Respect Operating Hours
When working remotely, it is important to be mindful of the operating hours of the space. Striking a balance and showing respect is key. Make sure that within this, you avoid misunderstandings by keeping open communication with your team, clients, or both (depending on your work, of course), so that you’re all on the same page.
14. Sustainability Matters
Our planet's well-being is a collective responsibility, no matter where you are. In a coworking space, incorporate sustainable practices into your daily routine. Whether it's recycling that paper cup, turning off gadgets when not in use, or suggesting eco-friendly initiatives to the management, every bit counts. Let's make our shared spaces green and vibrant.
15. Safety First
Safety and security should never take a backseat in a bustling coworking environment. Ensure you're connected to secure networks, store sensitive documents safely, and always be mindful of the privacy of others. A secure workspace is a productive workspace.
16. Make the Most of Letswork
Many coworking spaces, including Letswork, have embraced the digital age by offering dedicated apps to enhance the member experience. With Letswork, you can seamlessly book meeting rooms, check out upcoming community events, and even communicate with fellow members. It's not just a coworking app; it's your companion, ensuring you get the most out of your shared workspace.
Wrapping Up: Navigating the Coworking Landscape with Grace
As we’ve seen, coworking spaces have emerged as innovative working solutions in our increasingly digital age, especially as working remotely becomes the norm. And like any professional environment, there are rules to keep in mind. With this list of coworking space etiquette, you can ensure everyone can work harmoniously and productively.
Whether you're exploring the world of remote work or settling into a coworking spot, it all boils down to respect and understanding. And for those seeking a touch more solitude,private officesoffer the same collaborative benefits with an added layer of privacy. Remember these principles, and you're well-prepared for a successful coworking experience!
